Accounts Assistant

Accounts Assistant

£32,000 – £35,000 pro rata | Part Time – 24 hours per week | 3–4 days flexible | Southwest London | Hybrid considered

A highly successful property management company are recruiting an Accounts Assistant to join their small and friendly team on a part-time permanent basis working 3 fulltime days or 4 days, 6 hours a day. Managing a diverse portfolio of commercial real estate investments and developments across London, the company oversees a number of related businesses. Reporting directly to the Financial Director, you will gain exposure to a broad range of accounting activities while also playing an important role in the day-to-day running of the business.

This is a highly varied position where you will be involved in property income, credit control, purchase ledger, banking, reconciliations, service charges, bookkeeping and financial administration, alongside supporting the general operations of the office. You will become a central point of contact for tenants, agents, clients, suppliers and other stakeholders, providing professional and efficient support across the business.

The role would suit someone who enjoys working in a small team environment and wants genuine responsibility across both finance and office operations. The company is looking for someone who is highly organised, trustworthy and proactive, with excellent attention to detail and the confidence to work independently. For the right person, there is genuine potential for the role to develop over time, providing the opportunity to broaden your accounting and property experience.

Previous experience within a property company would be advantageous, although candidates with relevant finance and administration experience from other sectors will also be considered. Experience with Propman would be beneficial, as would an AAT or similar qualification.

Responsibilities of the Accounts Assistant:

• Raise and issue rent and service charge demands to tenants.
• Manage credit control, actively chasing outstanding rent, service charges and other debts.
• Respond to and resolve tenant, landlord and invoice queries professionally.
• Process supplier invoices, ensuring correct VAT, nominal codes and property/cost centre allocations.
• Prepare and process authorised supplier payments and charity donations.
• Process employee expense claims, checking supporting documentation and compliance with company policy.
• Complete bank reconciliations across a number of accounts.
• Process daily bank receipts, payments and internal transfers.
• Maintain the daily cashflow tracker.
• Maintain accurate sales and purchase ledgers and financial records using Propman.
• Assist the Financial Controller with quarter-end procedures, including accruals and prepayments.
• Load annual service charge budgets onto Propman and raise tenant demands.
• Assist with year-end service charge reconciliations.
• Provide support with VAT returns and other statutory filings.
• Maintain accurate financial, property and administrative records.
• Support the smooth running of the office, including facilities, supplies, filing systems and general administration.
• Act as a professional first point of contact for calls, correspondence, clients and visitors.
• Undertake other ad hoc financial and administrative duties as required.

Skills and experience of the Accounts Assistant:

• Previous experience in a similar accounts, finance or property administration role.
• Good understanding of basic accounting principles, including double-entry bookkeeping.
• Strong attention to detail with a high level of accuracy.
• Previous property sector experience would be advantageous.
• Experience using Propman would be beneficial.
• AAT or similar accounting qualification desirable.
• Good Microsoft Office skills, particularly Excel, Word and Outlook.
• Excellent written and verbal communication skills.
• Highly organised with the ability to multi-task and prioritise workloads.
• Proactive, self-motivated and comfortable working independently.
• Discreet and trustworthy when dealing with confidential financial information.
• A positive, collaborative and can-do attitude.

This position may also be suitable for candidates searching for Finance Assistant, Accounts Administrator, Finance Administrator, Property Accounts Assistant or Property Finance Assistant opportunities.