THE ROYAL AIR FORCE BENEVOLENT FUND
Executive Assistant
Executive Assistant at THE ROYAL AIR FORCE BENEVOLENT FUND, based in UK. This is a permanent role.
- Pay
- Not given by the employer
- Hours and contract
- Permanent · On site · Weekend work
- Location
- UK
- Closing date
- Sector
- PA & EA
Reference 6170aef1-66a1-4be1-820b-eec899857e9e
About the role
| JOB PROFILE: EXECUTIVE ASSISTANT | |||
| Role: | EA to Director of Resources and Director of Technology | Date profile last reviewed: | December 2025 |
| Name: MAIN SUMMARY OF ROLE: | Reports to: | Director of Resources (Dres) / Director of Technology (DT) | |
| To provide administrative and business support to the Director of Resources (DRes) and Director of Technology (DT). This involves having a comprehensive understanding of directorate business plans, priorities and deadlines and a focus on actively managing ELT and Committee engagement. It is essential to understand the connection with, and impact of, activity in other directorates in the Fund. Business support wil include document preparation, records management, time scheduling and project coordination. The ability to communicate and interact with external stakeholders including those at senior level is essential. A high level of discretion to support members of the Executive | |||
| KEY ACCOUNTABILITIES/RESPONSIBILITIES: Director Resources: Plan, organise and prioritise the Director's work schedule so that all tasks are carried out in time and in line with deadlines, including agreed actions from Trustee and ELT meetings. Appropriately manage and action all correspondence relating to the Director's day-to-day responsibilities and be a point of contact for enquiries directed at DRes. | |||
| Foster and maintain strong relationships with key external stakeholders including the SPF trustee, auditors, investment managers, and banking organisations, acting as a point of contact for DRes and providing administrative support where needed. Proactively support DRes in driving effective communication and engagement with the Trustees on the Finance, Audit & Investments Committee (FAIC). Act as the secretary for the FAIC and organise and coordinate quarterly committee meetings, including preparation of the agendas, minute taking, circulating action notes and monitoring the execution of agreed actions. Act as the secretary for the Remunerations Committee (RemCo), organising and coordinating the annual meeting, including preparation of the agenda, minute taking, circulating action notes and monitoring execution of agreed actions. Produce documents and papers relating to DRes and the wider Resources directorate |
• Plan and organise occasional social events for the Resources Directorate.
Collate and process credit card/ personal expense claims.
Work collaboratively with the internal EA network to ensure business outputs are met whilst maintaining coherence across the Fund.
Provide EA cover to Chief Exec and other Directors where required.
Director Technology:
Plan, organise and prioritise the Director’s work schedule so that all tasks are carried out in time and in line with set deadlines, including agreed actions from ELT and Trustee meetings.
• Engage with, and be a point of contact, between the Director and key internal and external stakeholders.
Assist with maintaining the relationship with the outsourced MSP, MSSP and Data Protection provider, ensuring execution of planned work and acting as a point of contact between colleagues and the outsourced organisation.
Pro-actively help to manage the Director’s diary to include setting up internal and external meetings, including 1-1s and team meetings.
Proof-read and distribute papers as required by the Director for submission to the Board of Trustees, Committees and Management Board.
• Support the Directors in the production of papers to support decision making including the Board of Trustees, Sub-Committees, and Management Board.
• Collate and process credit card and personal expense claims.
| COMPETENCIES | ||
| Essential | Desirable | |
| Planning and Organising | Working with People | |
| Following Instructions and Procedures | Presenting and Communicating Information | |
| Relating and Networking | Adhering to Principles and Values | |
| Writing and Reporting | Persuading and Influencing | |
| Coping with Pressures and Setbacks | Applying Expertise and Technology | |
| Adapting and responding to change | Learning and Researching |
| QUALIFICATION(S), KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED FOR THE ROLE | ||
| Academic or Professional Qualifications (or equivalent): Essential Educated to A Level Standard or | Desirable Professional body qualification | |
| equivalent or qualified by experience Knowledge/ Experience: | ||
| Essential Proven ability as an Executive Assistant | ||
| or Personal Assistant to a senior executive Administrative experience | ||
| Skills/Abilities: | ||
| Essential | Desirable | |
| ● | IT literate: Microsoft Suite Able to set deadlines and work to them | Able to influence senior visitors to the Fund in a positive light, including corporate guests, beneficiaries and Trustees. |
| Interpersonal skills | ||
| Proactive, positive and creative attitude | ||
| to problem solving | ||
| Minute taking Strong communication skills; written and | ||
| verbal | ||
| Other Requirements: Travel to other Fund locations in the UK (as appropriate). | ||
| Occasional evening and weekend work in support of events. • |
Signature
I confirm this job profile has been drawn up with my full involvement and accurately reflects the responsibilities of the role.
Postholder's Signature: NAME:
Line Manager's Signature: NAME:
Date
Reference: 6170aef1-66a1-4be1-820b-eec899857e9e · Posted 1 day ago · Closes 29 Nov 2026 · Listed via THE ROYAL AIR FORCE BENEVOLENT FUND
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