Site Support Manager

Key Responsibilities:

• Provide administrative support to the General Manager
• Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines
• Co-ordination and timely support with the formatting of documents, reports and presentations
• Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders
• Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser
• Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Communications, and HR teams
• Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager
• Ensure arrangements are in place for catering in support of site events, visits and meetings as required
• Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place
• Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services
• Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
• Coordinate the onboarding of new team members

Personal profile:

• Educated to A-Level or equivalent
• Experience in a management support role or similar
• Experienced in handling financial and other confidential information
• Recognised Project Management qualification (desirable)
• Experience of diary management of senior leaders
• Strong coordination skills with the ability to manage multiple activities individually and across a team
• Excellent organisational and problem solving skills
• Outstanding interpersonal and communication skills
• Ability to communicate at an executive level
• Strong attention to detail

INDL