Bid Coordinator

Location: UK-wide (Hybrid working, based from a UK office)

We are currently seeking an experienced Bid Coordinator to join an established Work Winning team within a leading organisation operating in the construction and infrastructure sector.

This is an excellent opportunity for an organised, detail-oriented professional who enjoys taking ownership of bid coordination, managing multiple deadlines and supporting the successful delivery of high-quality tender submissions.

The successful candidate will play an important role in coordinating the end-to-end bid process, ensuring submissions are professionally presented, compliant with client requirements and delivered within agreed timescales.

Key Responsibilities

• Coordinate and support the preparation of written bid submissions, including Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), tenders, case studies and presentations.
• Format and produce professional, engaging documents, ensuring consistency and adherence to corporate brand guidelines.
• Work closely with the wider proposals team and internal stakeholders to gather, coordinate and compile high-quality bid responses.
• Produce engaging graphics and visual content to enhance tender submissions.
• Ensure all client requirements and submission criteria are accurately addressed.
• Develop and prepare presentation slides and supporting materials.
• Manage workloads effectively, ensuring all submission deadlines are achieved.
• Attend bid kick-off meetings and progress meetings as required.
• Proofread and review submissions, checking grammar, spelling, punctuation, readability, consistency and overall presentation.
• Undertake quality reviews of colleagues’ work, providing constructive feedback to support continuous improvement.
• Coordinate the production and delivery of hard-copy submissions where required.
• Maintain and develop knowledge management systems, ensuring bid content, supporting evidence and relevant information are accurately captured and accessible.
• Review client feedback and lessons learned from both successful and unsuccessful bids to improve future submissions.
• Participate in post-submission reviews and contribute to ongoing improvements in bid processes.
• Use CRM systems to record, update and manage project and framework opportunity information.
• Maintain client portal records and access information.
• Manage client portals, including downloading tender documentation, uploading submissions and coordinating correspondence to ensure all deadlines are met.

Location & Working Arrangements

The position offers hybrid working, with the successful candidate able to be based from one of several UK office locations.

What’s on Offer?

The organisation offers a competitive benefits package, including:

• 8% pension contribution.
• Private medical insurance.
• Dental plan.
• 26 days annual leave, increasing with length of service.
• Two additional wellbeing days per year.
• Enhanced maternity and paternity benefits.
• Learning and development opportunities.
• Opportunities for career progression and internal development.
• A collaborative and supportive working environment within an established Work Winning team.
• Additional employee benefits.

Essential Skills & Experience

• Educated to at least GCSE level in English and Maths.
• Strong working knowledge of Microsoft Word, Excel and PowerPoint.
• Previous experience in a bid coordination or proposals role, ideally within the construction or infrastructure sector.
• Experience using Adobe and document design software.
• Knowledge of bid writing and proposal development processes.
• Relevant proposals training, such as Shipley or Winning Bids Masterclass.
• Excellent written communication, proofreading and organisational skills.
• Ability to manage competing priorities and work effectively to tight deadlines.

Desirable Experience

• Experience with design and graphics packages such as Adobe InDesign, Visio and Illustrator.
• Familiarity with knowledge management systems.
• Experience using CRM platforms such as Microsoft Dynamics 365 or Salesforce.
• Experience managing client portals and electronic tender submission processes.

Interested?

If you have previous bid coordination experience and are looking for an opportunity to develop your career within a well-established construction and infrastructure environment, we’d love to hear from you.