Project Administrator

A Project Administrator required for a major Offshore Wind farm developer based in Germany Responsibilities: Create and manage a shared mailbox. Create and maintain organisational charts. Set up folders for project structure documents. Create and manage a Microsoft Teams project channel. Set up and manage distribution lists. Set up and manage meetings and recurring meeting series. Arrange introductions and provide guidance for new joiners on project-related topics. Independently organise and coordinate administrative tasks within the project. Manage appointments and prepare and follow up meetings, including organising conference rooms, compiling documents, preparing agendas and taking minutes. Manage international correspondence with internal and external business partners. Prepare and edit presentations and documents to a professional standard. Manage and order project office supplies. Maintain the filing system. Order project-related PPE. Prepare purchase requisitions. Process and check invoices and payment orders. Process and distribute incoming and outgoing project correspondence. Plan and organise project events. Organise cards and gifts for special occasions for project colleagues. Process invoices relating to project business meals and project events. Book conference rooms. Arrange catering bookings. Undertake general ad hoc duties. Requirements: Experience managing administrative and coordination activities within a project environment. Experience organising meetings, preparing documentation and taking minutes. Experience managing correspondence with internal and external stakeholders. Experience processing invoices, purchase requisitions and payment-related documentation. Proficiency in Microsoft Teams, shared mailboxes and distribution list management. Strong organisational and administrative skills.