Contract Services Coordinator

Exeter, Devon | Full Time | Up to £53,000 + Benefits

Are you a highly organised coordinator with strong administration, supplier management, and problem-solving skills? We are recruiting for a Contracts & Facilities Coordinator to support the effective delivery of site services and ensure key suppliers and contractors meet operational, compliance, and service standards across a busy manufacturing environment.

This is a varied role that combines contract administration, supplier management, procurement support, and facilities coordination, providing an excellent opportunity for someone looking to develop a career within facilities, procurement, or operational support.

Reporting to the Facilities Manager, you will play a key role in managing external service providers, ensuring contractual obligations are met, and supporting the smooth day-to-day running of site operations.

Key responsibilities include:

• Coordinating and administering site service contracts, including cleaning, security, waste management, and maintenance services
• Acting as the primary point of contact for external contractors and suppliers
• Scheduling contractor visits and ensuring site access and compliance requirements are met
• Supporting supplier sourcing activities, obtaining quotations, and assisting with procurement processes
• Negotiating contract terms and identifying cost-saving opportunities
• Managing import and export documentation
• Maintaining accurate contractor records, including insurance documentation, risk assessments, and RAMS
• Monitoring supplier performance against agreed KPIs and SLAs
• Organising contract review meetings with key service providers
• Ensuring all contractor activities comply with company health and safety procedures
• Coordinating maintenance and servicing schedules for company vehicles
• Working closely with internal stakeholders to ensure service contracts continue to meet business requirements

We are looking for a proactive and organised individual who enjoys working with multiple stakeholders and managing a wide range of responsibilities.

You'll ideally have:

• HNC, Degree or equivalent qualification, or relevant industry experience
• Previous experience within an engineering, facilities, manufacturing, operational support, or supervisory environment
• Strong proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint
• Excellent communication skills, both written and verbal
• Strong organisational and administration skills with excellent attention to detail
• The ability to confidently liaise with suppliers, contractors, and internal teams
• Experience reviewing documentation such as risk assessments and RAMS
• Good negotiation and problem-solving abilities
• A collaborative approach and the ability to manage competing priorities effectively

• Salary £43,000 - £53,000
• Monday to Friday, 8:00am - 4:00pm
• Pension Salary Sacrifice Scheme
• Bonus Scheme
• Private Medical Cover
• Health Cash Plan
• Life Assurance
• 25 days annual leave plus bank holidays
• 3-day Christmas shutdown
• Annual salary reviews

If you're looking for an opportunity to develop your career in contract administration, facilities coordination, or supplier management, we'd love to hear from you.

Butler Rose is committed to equality in the workplace and is an equal opportunity employer.
Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.