Payroll Assistant

A City-led international firm with 1,000 staff, with offices across the UK, the Middle East and Asia, are looking to recruit an experienced Part-Time Payroll Assistant to work 4 days a week (28 hours).

The Role

As a Payroll Assistant, you will play an important role in ensuring the accurate and timely delivery of the firm's monthly payroll.

Working as part of a small, collaborative team, you will be responsible for a range of payroll administration duties, including processing starters and leavers, payroll changes, overtime, benefits, pension updates, statutory payments and month-end reporting using the ADP/NGUX payroll system.

You will also act as a point of contact for employee payroll queries, resolving issues professionally, efficiently and with discretion.

Key Responsibilities as a Payroll Assistant

• Process employee starters and leavers accurately using the ADP/NGUX payroll system.
• Respond to and resolve employee payroll queries, including tax-related issues and system login problems.
• Process monthly payroll changes and produce ad hoc reports as required.
• Manage monthly overtime forms and reconcile the information against payroll system outputs.
• Calculate and process monthly sickness payments in accordance with the firm's policies.
• Prepare statutory parental leave payment schedules and verify calculations using the HMRC calculator.
• Administer monthly employee benefits and pension variations within the payroll system.
• Raise and process casual and ad hoc employee payments.
• Check and process monthly HMRC/PAYE payments following payroll sign-off.
• Prepare and deliver month-end reporting to the Benefits team.
• Undertake additional payroll and administrative duties as required, reflecting the varied responsibilities of a small team.

Payroll Assistant's Skills, Experience and Requirements

• Proven experience using the ADP payroll platform is essential.
• Previous experience in a payroll administration role, ideally within the professional services sector.
• Understanding of manual tax and National Insurance (NI) calculations.
• Good Microsoft Excel skills.
• Up-to-date knowledge of HMRC statutory regulations and payroll requirements.
• Excellent attention to detail and a high level of numerical accuracy.
• Strong organisational and time-management skills, with the ability to manage multiple tasks and meet tight deadlines.
• High levels of discretion and integrity when handling confidential and sensitive employee information.
• A proactive, flexible and collaborative approach to working within a small team.

Qualifications

• A CIPP (Chartered Institute of Payroll Professionals) qualification is desirable but not essential.