Bid Coordinator

Company Information

An award-winning, employee-owned architecture consultancy are expanding their bid team and are now seeking a bid coordinator to support them in their Oxford office.

This consultancies bids team is collaborative, supportive and continually focused on improving processes and delivering high-quality submissions.

Bid Coordinator - Role

This is a fast-paced role suited to a bid coordinator who thrives under pressure, enjoys managing multiple deadlines and has a strong understanding of the bid lifecycle.

You will coordinate high-quality bid submissions from inception through to submission, ensuring all documentation is accurate, visually engaging and compliant.

Bid Coordinator - Key Responsibilities

• Manage the end-to-end bid process, ensuring all internal procedures are followed.
• Build strong relationships with internal stakeholders to produce compelling proposals and presentation materials.
• Produce high-quality bid submissions using Adobe InDesign, ensuring consistency, accuracy and excellent presentation.
• Design layouts for bids and tenders, incorporating relevant graphics, imagery and branding.
• Proofread and review bid content to ensure exceptional quality and attention to detail.
• Maintain the bid library, including project case studies, staff CVs and photography.
• Analyse bid performance, including win/loss reviews, and help implement lessons learned and continuous improvements.
• Identify opportunities to improve bid processes and efficiencies.
• Collaborate closely with the Business Development and Marketing teams on wider business development initiatives.

Bid Coordinator - Requirements

• Previous experience within bid coordination
• Excellent Adobe InDesign skills.
• Experience coordinating high-value bid submissions.
• Strong organisational and time management skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills with exceptional attention to detail.
• Experience building relationships with stakeholders at all levels.

• Experience within the architecture, construction or built environment sector.
• Graphic design skills.
• Experience using procurement portals.

In Return?

Salary: £30,000 - £33,500

Benefits

• Hybrid working (minimum 3 days in the office, up to 2 days working from home)
• Annual leave increasing with length of service
• Life assurance
• Study sponsorship with paid study leave
• Sabbatical opportunities
• Employee Assistance Programme
• Season ticket loan
• Cycle to Work scheme
• Virtual GP service
• Professional subscription fees paid
• Company away day
• Volunteering scheme
• Enhanced learning and development opportunities

If you are a Bid coordinator, considering your career opportunities, please contact Megan Cole at Brandon James.

REF: 23157