School Office Manager

Posted 11 hours ago

School Office Manager

Consultant

East Midlands

Consultant

East Midlands

Hannah Darley

Supporting Schools in the East Midlands

School Office Manager – Specialist SEN School – Croydon
Location: Croydon, CR0 – commutable from South Croydon, Thornton Heath, Purley, Norwood and surrounding areas
Pay: Competitive, dependent on experience
Start Date: November 2026 – essential
Hours: Full-time, Monday to Friday
Contract: Long-term temporary, with potential to become permanent
Setting: Specialist SEN School
Long Term Futures is recruiting an experienced and highly organised School Office Manager to join a specialist SEN school in Croydon for a full-time position starting in November 2026.
This is a key role within the school’s administrative and operational team, requiring someone who can confidently manage day-to-day office functions, oversee financial administration and maintain accurate school records.
We are looking for someone with previous school office experience, strong knowledge of school management systems such as SIMS, and confidence handling invoicing, DBS administration, safeguarding documentation and general school compliance.
The successful candidate will be proactive, professional and comfortable managing competing priorities in a busy specialist education environment.
About the Role
As School Office Manager, your responsibilities will include:

• Oversee the smooth day-to-day running of the school office
• Manage administrative processes, records and school correspondence
• Use SIMS or similar school management information systems (MIS) to maintain accurate pupil and staff information
• Process and monitor invoices, purchase orders, payments and financial records
• Support school finance procedures, budget tracking and reconciliation tasks
• Coordinate DBS checks, safeguarding documentation and safer recruitment administration
• Maintain accurate staff compliance records and support updates to the Single Central Record (SCR)
• Assist with staff onboarding, recruitment administration and personnel records
• Manage pupil attendance records, admissions information and school data
• Handle confidential pupil and staff information in line with GDPR requirements
• Communicate professionally with parents, carers, staff and external agencies
• Support the Headteacher and Senior Leadership Team with administrative requirements
• Coordinate office supplies, resources and external service providers
• Ensure office procedures are efficient, organised and compliant with school policies

Ideal Candidate Profile

• Previous experience working within a school office is essential
• Experience as a School Office Manager, Senior School Administrator or School Business Support Officer
• Confident using SIMS or similar school MIS systems
• Practical experience with invoicing, purchase orders and financial administration
• Understanding of DBS processes, safeguarding checks and Single Central Record requirements
• Strong knowledge of school administration and compliance procedures
• Proficient in Microsoft Office, particularly Excel, Word and Outlook
• Excellent organisation, time management and attention to detail
• Confident handling confidential and sensitive information
• Professional communication skills when dealing with parents, staff and external agencies
• Previous experience within a specialist SEN school or SEND provision would be advantageous
• Must be available to start in November 2026

About the School

• Specialist SEN school supporting pupils with additional needs
• Collaborative leadership and administrative teams
• Strong emphasis on safeguarding, organisation and pupil wellbeing
• Busy and varied school office environment
• Opportunity to take ownership of essential administrative and operational processes

Why Work with Long Term Futures?

• Full-time, long-term opportunity
• November 2026 start
• Potential progression into a permanent position
• Dedicated consultant support throughout the recruitment process
• Opportunities to develop experience within specialist education
• Long-term placements rather than day-to-day supply

Next Steps
If you’re an experienced School Office Manager or Senior School Administrator with strong knowledge of SIMS, invoicing and DBS administration, we’d love to hear from you.
Apply today with your CV. Shortlisted candidates will be contacted by Hannah at Long Term Futures.
Long Term Futures is committed to safeguarding and promoting the welfare of children and young people. All applicants will be subject to safer recruitment checks including an enhanced DBS check and satisfactory references.

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