Document Controller

£37,000 to £41,000 + up to 6% bonus

Location - Livingston Office

Location requirement: Candidate must be located within reasonable commutable distance to the Livingston office.

Working pattern: 5-days hybrid, Monday-Friday, 3-days minimum in the office.

About Us

At National Gas, the work we do matters.

As Britain's national gas network, we help keep the lights on, businesses running, and homes warm by maintaining the critical infrastructure that transports gas across Great Britain. While providing the energy security Britain relies on today, we're also helping transform the network for a clean energy future.

Join us and help secure Britain's energy.

About The Role

As a Document Controller, you will play a key role in ensuring project information is managed accurately, efficiently, and securely throughout the project lifecycle. Working within the Project Completions team, you will support BIM Analysts and Drawing Specialists by maintaining robust document control processes, ensuring project documentation is correctly stored, distributed, tracked, and compliant with company standards and regulatory requirements. Your work will help project teams access the right information at the right time, enabling the successful delivery and completion of projects.

Why This Role Matters

Effective document control is critical to the successful delivery of complex projects. By ensuring project information is accurate, accessible, and properly governed, this role helps reduce risk, maintain compliance, and support informed decision-making across project teams.

This role also plays an important part in project completions, helping to ensure all documentation is in place and meets the required standards before project sign-off. Through strong information management and stakeholder collaboration, you will contribute to the quality, efficiency, and successful handover of projects.

What You'll Be doing

• Lead and deliver a portfolio of continuous improvement projects that enhance procurement capability, efficiency, and user experience.
• Identify and implement new systems, tools, templates, and processes that simplify procurement activities and drive greater adoption across the business.
• Develop and embed best-practice procurement methodologies, frameworks, policies, and procedures to support operational excellence and compliance.
• Monitor market trends, emerging technologies, and industry innovations, translating insights into practical improvements for the procurement function.
• Use data, analytics, and performance metrics to identify opportunities for improvement across procurement spend, supplier performance, and operational effectiveness.
• Partner with senior stakeholders and Procurement Leadership Teams to deliver change programmes, improve ways of working, and increase functional maturity.
• Support capability development through learning initiatives, benchmarking activities, and transformation programmes that strengthen procurement excellence across the organisation.

What You'll Bring

You'll be someone who loves solving problems, improving processes, and bringing people on the journey. Whether you're implementing new systems, analysing performance data, or influencing senior stakeholders, you'll be excited by the opportunity to make a real impact across procurement and the wider business.

Essential

• Degree in Business, Supply Chain Management, Engineering, or a related discipline.
• Significant procurement experience, with strong knowledge across both direct and indirect procurement environments.
• Experience in sourcing, category management, procurement operations, and process improvement.
• Strong understanding of procurement systems, tools, supplier management, risk management, and procurement best practice.
• Proven ability to develop, optimise, and embed business processes and procedures within complex environments.
• Excellent stakeholder management, communication, and influencing skills, with the ability to translate complex concepts into clear business benefits.

Desirable

• MCIPS or another relevant professional procurement qualification.
• Experience developing and implementing procurement best practice, operating models, and ways of working across large organisations.
• Demonstrated success in leading procurement transformation, system implementation, or continuous improvement programmes.
• Experience working with external consultants and managing complex change initiatives.
• Ability to balance strategic thinking with hands-on delivery in a fast-paced and evolving environment.

What We Offer

• Market-leading double-match pension (up to 12% company contribution)
• Annual performance bonus up to 6%
• Access to the Tusker salary sacrifice car scheme
• 26 days holiday (plus statutory holidays)
• 10x salary life assurance and income protection
• Flexible benefits including healthcare, dental, and technology options
• Family-friendly policies, wellbeing support, and professional development opportunities

Inclusive Recruitment

We're building a workforce that reflects the communities we serve, championing diversity, and creating an inclusive workplace where everyone is valued for their unique contribution. We support reasonable adjustments throughout the recruitment process and beyond.

National Gas is a Disability Confident employer and signatory of the Armed Forces Covenant.