Child Protection Conference Administrator – AR

Child Protection Conference Administrator

Location: Cardiff – Hybrid Working
Organisation: Cardiff Council

Job Description

We are seeking an organised and detail-oriented Child Protection Conference Administrator to join the Safeguarding and Reviewing Service at Cardiff Council. The successful candidate will provide administrative support and minute-taking services for child protection conferences and safeguarding meetings, ensuring accurate records are maintained and meetings are organised efficiently.

Key Responsibilities

• Attend child protection conferences and safeguarding meetings, taking accurate minutes on a laptop.
• Summarise complex discussions, decisions and agreed actions clearly and accurately.
• Arrange, schedule and coordinate meetings, including booking venues and communicating with attendees.
• Handle highly sensitive and confidential information professionally and in line with data protection requirements.
• Prepare meeting documentation and maintain accurate administrative records.
• Use Microsoft Word, Excel and Outlook to support daily administrative duties.
• Work collaboratively with colleagues across the Safeguarding and Reviewing Service to ensure deadlines and agreed standards are met.

Essential Skills and Experience

• Recent office-based administrative experience.
• Experience of minute taking, ideally during formal meetings or conferences.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Ability to summarise complex information accurately and professionally.
• Confidence using Microsoft Office, particularly Word, Excel and Outlook.
• A professional and confidential approach when handling sensitive information.
• Good teamwork and interpersonal skills, with a flexible approach to work.

Working Arrangements

This is a hybrid position based at County Hall, Cardiff, with most work completed from home. Office attendance is required approximately once every two weeks on a rota basis.

As more conferences are being held face to face, the successful candidate must be flexible and able to travel to different locations around Cardiff when required. A driving licence and access to a vehicle are preferable.

Please note: Candidates should be comfortable working with sensitive safeguarding information and producing accurate minutes within agreed deadlines.