School Estates Officer

Lincoln Carlton Academy

Our school is proud to be part of Anthem, a multi-academy trust that creates ambitious and successful schools where every child thrives.

Lincoln Carlton Academy is a highly regarded and consistently oversubscribed primary school, balancing high expectations with a joyful and nurturing approach to education. Lincoln Carlton Academy offers a rich curriculum shaped by curiosity, creativity and character development, supported by strong relationships with families and the wider community, a well-established behaviour culture and a commitment to ensuring every child can flourish and succeed.

Role purpose

To support the safe, clean, secure, and well-maintained operation of the school's premises and facilities. The School Estates Officer will work as part of the premises team under the direction of the School Estates Manager, carrying out a range of practical maintenance, cleaning support, grounds, and security duties to ensure the school site is a safe, welcoming, and functional environment for pupils, staff, and visitors.

Carry out routine health and safety checks as directed by the School Estates Manager (Secondary) or Regional Estates Manager (Primary) (e.g. fire door checks, emergency lighting tests, water flushing records).

Report any health and safety hazards, defects, or maintenance issues to the School Estates Manager promptly.

Follow all health and safety policies and procedures, including safe use of equipment and hazardous substances (COSHH).

Participate in fire drills and support evacuation procedures as directed.

Maintain accurate records for all checks and tasks completed.

Estates and Facilities Management

Carry out routine maintenance and minor repairs across the school site as directed and within the scope of competence (e.g. painting, basic joinery, replacing light bulbs, fixing fixtures and fittings).

Set-up and takedown furniture, equipment, and rooms for school events, examinations, lettings, and meetings as required.

Maintain the cleanliness and presentation of internal and external areas of the school site, including corridors, toilets, changing rooms, and communal spaces, working alongside the cleaning team as required.

Carry out grounds maintenance duties including litter picking, sweeping paths, clearing drains, maintaining external areas, emptying bins and assisting with winter gritting/snow clearance.

Support the operation and basic maintenance checks of plant rooms, boiler rooms, and utility systems under the direction of the School Estates Manager.

Take receipt of, move, and distribute deliveries and stock across the site.

Contractor Management

Sign in and direct contractors on site in accordance with school procedures.

Support the School Estates Manager in monitoring contractor activity and reporting any concerns.

Risk Management and Reporting

Record and report any maintenance faults, defects, or safety concerns using the school's reporting system.

Maintain accurate records for all premises activities, inspections, and tasks as directed.

Report any incidents or near misses on site to the School Estates Manager immediately.

General Responsibilities

Uphold and promote the trust's values, policies, and procedures at all times.

Maintain a professional and courteous manner when dealing with staff, pupils, parents, contractors, and visitors.

Participate in training and development activities as required by the School Estates Manager or Regional Estates Manager

Support the wider school community by assisting with school events, open evenings, productions, and other activities that require premises assistance.

Manage and use tools, equipment, and materials responsibly and safely.

Undertake security arrangements such as opening and locking up the school site.

Carry out any other reasonable duties as directed by the School Estates Manager (Secondary) or Regional Estates Manager (Primary), commensurate with the grade and nature of the post. Including supporting local schools within the region with support and capacity as identified.

The principal responsibilities and tasks set out above are not intended to be exhaustive. The need for flexibility, accountability and team working is required. The post-holder is expected to carry out any other related duties that are within the employee's skills and abilities, commensurate with the post's grade and whenever reasonably instructed.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.

The successful candidate will have a right to work in the UK.

Anthem Schools Trust uses standardised job titles across its schools to support consistency and career progression. The title of this role is School Estates Officer. Within the education sector and wider employment market, equivalent roles may also be referred to as Caretaker, Site Assistant, Facilities Assistant or similar. Employees may wish to reference these equivalent sector-recognised titles when describing their experience and responsibilities in job applications, CVs or professional profiles. The contractual title of the post remains School Estates Officer.

Additional Information

Location: Based primarily at Lincoln Carlton Academy, travel maybe required to support other sites across the region.

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, visitors and volunteers to share this commitment. All post holders are subject to an Enhanced DBS check, suitable references and other essential checks. Staff involved in recruitment and selection are trained in safer recruitment, and all staff and volunteers undertake child protection training.