Logistics and Administration Assistant

Logistics and Administration Assistant (£27,000 – £28,000 gross per year) is needed to join a family-run construction business at its head office near Stamford. Established in 1997, the company operates several local quarries and has worked on projects including the Houses of Parliament.

This is a varied role for an experienced Administrator who enjoys keeping things organised and helping a busy team run smoothly. You’ll report to the General Manager and work closely with colleagues in production and finance.

The role covers deliveries, purchasing, finance and general administration. Your day-to-day work will include the following:

• Entering data and filing and collating delivery paperwork.
• Preparing weekly delivery sheets for production and finance to approve for dispatch.
• Printing dispatch notes from the CRM system and issuing delivery notes to Drivers.
• Cross-checking orders against third-party delivery notes.
• Ordering uniforms and sundries, monitoring stock and keeping order and budget records.
• Answering calls, covering reception and providing general administrative support.
• Authorising purchase invoices, checking coding and reconciling supplier statements.
• Handling supplier queries and requesting copies of invoices where needed.
• Raising invoices in Xero, answering customer queries and sending copies of invoices and delivery notes.
• Helping resolve queries in the finance inbox and maintaining and reconciling petty cash.

You’ll need demonstrable administration experience, good Excel skills and strong written and verbal communication. You’ll be organised, methodical and punctual, with an eye for detail and the ability to manage your time and meet deadlines under pressure.

You’ll be professional and courteous with colleagues, customers and suppliers, self-motivated and keen to learn. You’ll need Mathematics and English to GCSE level or equivalent, preferably grade C (grade 4) or above. Experience in a similar role would be an advantage.

The role is based at the head office near Stamford, with working hours of 7:30am to 4:00pm, Monday to Friday. You’ll need your own transport or a reliable lift.

The company offers a pension scheme and 28 days’ annual leave, including bank holidays. If this sounds like the role for you, please apply. Your right to work in the UK will be checked and references will be taken up.