Procurement and Future Fleet Planning Manager

Job title: Procurement and Future Fleet Planning Manager

Salary: PO3 £44,253 - £47,665

Hours: 37 per week

Contract: Permanent

Location: Torre Road Depot, 225a York Road, LS9 7QQ with some hybrid working

The Council is committed to reducing carbon emissions, with the corporate vehicle fleet having a large impact on this area. We require an officer to lead in the task of reviewing and replacing the Council's fleet, including leased vehicles in line with the Fleet Replacement Programme. We are also committed to spending money wisely and effective procurement and contract management is key within this.

About you

As Procurement and Future Fleet Planning Manager you will bring to the role:

• An ethical, strategic and focused leader in relation to delivering effective procurement practices. You will support open, responsive, and accountable governance, ensuring compliance with financial and procurement procedures.
• A good understanding and experience of public sector tendering and contract management processes to ensure our service complies with regulatory requirements and the Council's Contract Procedure Rules.
• The ability to communicate effectively in person, in writing and over the phone. You will be experienced in writing reports which will be key elements in the procurement
• Hold CIPS Global Standard for Procurement and Supply, Level 4.
• Hold an NVQ Level 3 in business admin, procurement or sustainability or equivalent relevant demonstrable experience is required.
• The ability and experience to be able to undertake effective consultation and communications with colleagues, clients, councillors, partners, and other stakeholders in accordance with council policy in relation to fleet planning, delivery, and all procurement requirements.

About the role

Fleet Services are responsible for the essential maintenance, management and repair of the corporate vehicle fleet, which is currently made up of 1,300 vehicles. Based at Torre Road Depot in LS9, with some hybrid working, the successful candidate will join our small but busy procurement team.

This role is responsible for the management and monitoring of procurement within the service to reduce spend, achieve efficiencies, and contribute to secure and effective supplier relationships. In addition, there is a requirement to work closely with Fleet Services; PACS; Climate, Energy and Green Spaces Team; and clients across the council in scoping, planning, and delivering future fleet needs to support the city target of carbon neutrality by 2030.

Our successful candidate will have significant experience of the strategic procurement issues facing the public sector and good commercial knowledge and an understanding of modern methods of procurement and procurement legislation and effective contract management procedures.

What we offer you

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Apply for this job online. Please complete the online application form and upload your CV.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

If you have any queries or would like an informal chat about the role please contact Carl Brook, General Manager. Call [phone removed] or email [email removed]

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Ensure you are eligible before applying.

Job Description

Job Purpose: The Council has committed to be net zero carbon by 2030 and therefore requires an officer to lead in the task of reducing carbon emissions from the Council's fleet, including leased vehicles. As the Green Fleet lead, you will have responsibility for developing and delivering a Green Fleet Strategy for the organisation, to ensure emission reduction is achieved in a financially sustainable way.

The post holder will manage a small group of staff who are responsible for the contract management of the Council's Fleet purchase contracts, ensuring contractual KPIs are met or exceeded and that carbon emissions are driven down through the procurement and delivery of these contracts.

The post holder will be responsible for the management and monitoring of procurement within the service to reduce spend, achieve efficiencies, and contribute to secure and effective supplier relationships. In addition, there is a requirement to work closely with Fleet Services; Climate, Energy and Green Spaces; PACS; and clients across the council in scoping, planning, and delivering future fleet needs to support the alternative fuel target of 2025 and the city target of carbon neutrality by 2030.

Responsibilities

• Lead in the task of reducing carbon emissions from the Council's fleet, as part of the corporate commitment to be net zero carbon by 2030.
• Lead on and manage procurements of moderate complexity, risk and value, and where appropriate support procurements which are more complex and /or of higher risk and higher value, contributing to the delivery business needs of both services.
• Develop a procurement matrix to track future contract requirements, determining value, complexity and timescales and plan the officer activity to effectively manage these, based on risk factors.
• Provide day-to-day management, and support to a small team responsible for fleet procurement and contract management activities, ensuring effective workload management, performance, service continuity and the delivery of contractual, financial and environmental objectives.
• Develop team members through regular supervision, appraisal, providing training, guidance and support to promote continuous learning, address performance issues appropriately, and ensure consistent compliance with employment policies, procedures and organisational standards.
• Responsible for developing and delivering a Green Fleet Strategy for the organisation, to ensure emission reduction is achieved in a financially sustainable way including future procurement activity.
• Work with relevant clients, suppliers and PACS to determine development of the future corporate fleet and the associated electrical and biodiesel trials underw