Programme Coordination Lead

Date Posted:

Country:

United Kingdom

Location:

Warminster Wiltshire

Position Role Type:

Hybrid

At RTX the worlds largest aerospace and defense company 185000 great minds are united by purpose and inspired to make a difference solving the worlds most complex problems. With our three market leading businesses world-class operations and investments in research and development we offer capabilities and opportunity no one else can. Together we push the boundaries of known science and find new ways to connect and protect our world.

Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression creating a safer more secure world. Join us and help shape the future of aerospace and defense.

Be at the forefront of transforming British Army training

About Us

At OMNIA Training weve brought together some of the UKs most innovative defence training organisations under one powerful mission: to transform the British Armys training system and create the best-trained Army in the world.

OMNIA is redefining the British Armys collective training. To do that we are looking for talented motivated individuals who thrive in dynamic environments and want to make a meaningful contribution to a nationally significant programme.

Backed by British innovation and powered by world-class experts OMNIA sits at the heart of the UKs Land Industrial Strategy and is delivering the future of collective military training.

The Role

This is more than a job. It is an opportunity to play a key role in one of the UKs most significant defence programmes.

As a Programme coordination lead you will provide comprehensive administrative coordination and PMO support in support of the Army Collective Training Service (ACTS) Programme. You will work closely with programme leadership project managers functional leads industry partners and Authority stakeholders to ensure the efficient operation of the Programme Management Office (PMO).

The role combines senior administrative support programme coordination stakeholder engagement governance support and executive assistance requiring a highly organised proactive individual who can manage competing priorities and build effective working relationships across a complex delivery environment.

You will work within a matrix organisation reporting to the one of the Programme Manager. Ultimately you will contribute to delivering a modernised training capability for the British Army.

Who We Are Looking For -

We are looking for a highly organised proactive and professional individual who enjoys bringing structure to a busy environment and supporting teams to succeed.

You will be an excellent communicator capable of building positive relationships with colleagues and stakeholders at all levels. You will have sound judgement strong problem-solving skills and a collaborative approach enabling you to work effectively across multiple organisations united by a common mission.

Success in this role will require initiative attention to detail adaptability and the ability to manage competing priorities in a fast-paced programme environment.

Main Duties -

• Executive & Programme Support: Provide proactive support to Programme Leadership through the management of complex and frequently changing diaries stakeholder communications travel arrangements expense management and other activities that enable effective programme delivery.
• Correspondence Management: Monitor and manage delegated inboxes prioritising urgent matters responding where appropriate tracking actions and ensuring timely follow-up across multiple stakeholders.
• Programme Coordination: Support the planning and coordination of programme activities ensuring actions deliverables dependencies and key milestones are tracked and progressed.
• Governance & Meeting Support: Coordinate governance forums programme reviews customer meetings and workshops including agenda preparation meeting logistics minute taking action tracking and follow-up activities.
• Programme Documentation: Maintain programme documentation registers and trackers ensuring information remains accurate current and compliant with company processes.
• Reporting & Communications: Assist in the production of programme reports presentations briefing packs and management information for internal and external stakeholders.
• Stakeholder Management: Act as a key point of contact across Raytheon UK Omnia Partners and customers building effective relationships and ensuring communication flows effectively between teams.
• Collaboration Tools & Administration: Maintain SharePoint sites Teams channels and other programme collaboration tools ensuring information is organised accessible and up to date.
• Onboarding & Resource Support: Coordinate onboarding activities access requests equipment requirements and induction arrangements for new team members.
• Visits & Events: Coordinate customer engagements executive visits and programme events managing logistics stakeholder requirements and visit execution through to successful delivery.
• Programme Operations Support: Coordinate a range of operational and administrative activities to ensure the smooth running of the programme including procurement administration visitor management facilities requests catering arrangements invoice processing and general team support.
• Continuous Improvement: Identify opportunities to enhance programme administration reporting governance and team ways of working.

Skills & Experience

We are looking for a highly organised proactive and adaptable individual who thrives in a fast-paced environment and can effectively support Programme Leadership and the wider programme team.

The ideal candidate will demonstrate -

• Excellent organisational planning and prioritisation skills with the ability to manage multiple competing demands and deliver to deadlines.
• Experience managing complex and frequently changing diaries coordinating schedules across multiple stakeholders and time zones.
• Strong written and verbal communication skills with the confidence to engage professionally with stakeholders at all levels.
• Experience managing correspondence and delegated inboxes exercising sound judgement discretion and confidentiality.
• Experience coordinating meetings governance forums workshops travel events and customer engagements including agenda preparation minute taking and action tracking.
• Strong attention to detail with the ability to maintain accurate documentation records trackers and programme information.
• Experience preparing high-quality presentations reports briefing materials and communications for senior leaders and stakeholders.
• Strong stakeholder management and relationship-building skills with a collaborative and customer-focused approach.
• Demonstrable ability to work independently show initiative solve problems and adapt to changing priorities.
• Advanced proficiency in Microsoft 365 applications particularly Outlook Teams Word Excel PowerPoint and SharePoint.
• A positive flexible and professional approach with high levels of integrity and a willingness to support a broad range of programme and business activities.
• Experience working within Defence Government Military regulated environments or within programme/project support functions would be advantageous.

Security Requirements