Procurement Assistant

We are looking for a highly organised, commercially minded and proactive Procurement & Contracts Officer to join a growing healthcare business based in Central London.

Reporting to the Head of Procurement, you will support the procurement function through effective contract management, supplier relationship management and procurement administration.

You will play a key role in managing supplier contracts, ensuring value for money, monitoring supplier performance and minimising commercial and contractual risks.

Contract Management

• Review and manage supplier contracts to ensure compliance with agreed terms and conditions.
• Maintain the contract register and monitor expiry dates, notice periods and renewals.
• Identify contractual risks, liabilities and opportunities for improvement.
• Support contract negotiations, amendments, renewals and terminations.
• Maintain accurate contract records and prepare performance and risk reports.

Procurement Activities

• Support the procurement of goods and services in line with organisational policies and budgets.
• Obtain and evaluate supplier quotations to achieve best value for money.
• Assist with tendering, supplier selection and onboarding.
• Raise and monitor purchase orders and procurement documentation.
• Work with department managers to meet operational procurement requirements.

Supplier Relationship Management

• Act as a key contact for suppliers and internal stakeholders.
• Monitor supplier performance against contractual obligations and service level agreements (SLAs).
• Coordinate supplier reviews and performance assessments.
• Identify cost-saving opportunities and service improvements.
• Escalate supplier performance concerns to the Head of Procurement.

Compliance and Governance

• Ensure procurement activities comply with organisational policies, financial controls and relevant legislation.
• Support procurement and contract audits through accurate record-keeping.
• Monitor supplier insurance, regulatory and contractual compliance.
• Support the development of procurement procedures and best practices.
• Ensure relevant GDPR and information governance requirements are met.

Essential Requirements

• Previous experience in procurement, contract management, purchasing or supplier management.
• Experience reviewing commercial contracts and identifying contractual risks.
• Excellent organisational skills and the ability to manage competing deadlines.
• Strong analytical, numerical and problem-solving skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Good working knowledge of Microsoft Office, particularly Excel and Word.

Desirable Requirements

• CIPS qualification (Level 3, Level 4 or above), or working towards it.
• Experience within healthcare, private healthcare or another regulated industry.
• Knowledge of supplier performance management and tendering processes.
• Experience maintaining contract registers, databases and procurement systems.