Project Coordinator

The Role

As Project Coordinator, you'll support the Project Management team (Senior Project Manager and Project Managers) on projects across the UK. You'll work closely with the Project Managers through the full project life cycle on several projects at once, making sure work meets high standards and deadlines are hit.

Key Responsibilities

• Tracking each project and its status, from pre-construction through to completion
• Keeping project programmes up to date so delivery dates are met
• Arranging and supporting site meetings, and writing detailed minutes
• Sending out documents on time, including purchase orders, programmes and minutes
• Managing project information such as minutes, programmes, cost reports and H&S documents
• Attending site visits and making sure projects are delivered to a high standard
• Helping with cost reporting, including project reports, cost reports and final accounts
• Handling project admin and ad hoc requests
• Producing weekly client reports as needed
• Talking with contractors, suppliers, clients, legal teams, landlords and consultants about project actions
• Building tender lists with the Project Managers
• Managing and improving the aftercare and handover process across all projects
• Supporting on-site activity, including chasing contractors on costs and snagging
• Learning costs and rates so you can negotiate contracts and schedules of works for M&E and FF&E
• Learning compliance and legislation so the business and client teams always meet high safety standards and local authority and building control requirements

About You

• A proven track record supporting the project management lifecycle on retail, hospitality and leisure interior fit-outs across the UK
• Experience of contractor-side or client-side contracts and project management in retail, leisure or hospitality
• A good understanding of construction safety requirements and H&S legislation
• Very organised and thorough
• A strong work ethic and a self-starter who likes solving problems
• A clear, responsive communicator who can act quickly
• Quick to learn, understand project requirements and build construction knowledge
• Able to build trust and strong client relationships
• A real passion for the industry and keen to grow your professional and technical skills
• Clean UK driving licence