Administrator

Job Type: Administrator
Location: Hybrid
Hours: 08:00 – 17:00
Hourly Rate: 15.50ph

 

About the Role
We are seeking a highly organised and detail-oriented Administrator to join our team. This role is integral to the smooth running of the business, ensuring the accurate processing of invoices, reconciliation of financial records, management of employee hours, and maintenance of administrative systems.


The successful candidate will be proactive, analytical, and capable of managing multiple priorities while maintaining a high level of accuracy. This is an excellent opportunity for an individual with strong administrative and financial administration experience who thrives in a fast-paced environment.


Key Responsibilities
•    Process and manage invoices accurately and in a timely manner.
•    Create, maintain, and update records relating to invoices, timesheets, and financial transactions.
•    Verify invoice details and investigate discrepancies as required.
•    Reconcile payments received against outstanding invoices.
•    Monitor and follow up on overdue payments.
•    Manage and process employee hours and timesheet information.
•    Prepare reports and provide financial and operational data to support management decision-making.
•    Respond professionally to customer and supplier enquiries relating to invoicing and billing matters.
•    Support the development and continuous improvement of invoicing and administrative processes.
•    Ensure all records are maintained in accordance with company procedures and data protection requirements.
•    Provide general administrative support to the wider team as required.


Skills & Experience Essential
•    Previous experience in an administrative, invoicing, payroll, or finance support role.
•    Strong working knowledge of Microsoft Office applications, particularly Excel, Outlook, and Word.
•    Excellent attention to detail with a high level of accuracy.
•    Strong organisational skills and the ability to manage multiple tasks effectively.
•    Confident data entry skills with a commitment to maintaining accurate records.
•    Excellent written and verbal communication skills.
•    Ability to work independently and meet deadlines in a fast-paced environment.
Desirable
•    Experience using invoicing, accounting, or payroll software.
•    Understanding of accounts administration, invoicing processes, and financial record keeping.
•    Experience within a manufacturing, logistics, recruitment, or office environment.


Key Competencies
•    Attention to detail and accuracy.
•    Strong numerical and analytical skills.
•    Effective time management and prioritisation.
•    Excellent organisational abilities.
•    Professional and customer-focused approach.
•    Problem-solving mindset with the ability to identify and resolve discrepancies.
•    Ability to handle confidential information with discretion and professionalism.


Qualifications
•    GCSEs (or equivalent) including Mathematics and English.
•    Proficiency in Microsoft Office applications, particularly Excel.
•    Previous administrative experience is essential.
Experience: 
•    Customer service: 1 year (required) 
•    Administrative experience: 1 year (required) 
•    invoicing: 1 year (required) 
Licence/Certification: 
•    Driving Licence (required)