Administration

FJA are recruiting on behalf of a leading infrastructure and consultancy organisation for a Temporary Administrator to join their Asset Survey & Inspection team based in Cardiff on an initial 4-6 week contract.

This is an excellent opportunity to support the delivery of critical utility and infrastructure projects, providing administrative and compliance support across health & safety, training, audits, reporting and document control activities.

Working closely with operational and project teams, you will help maintain compliance standards, support continuous improvement initiatives and ensure accurate records are maintained across both office and field operations.

Benefits of the Administrator:
· Competitive hourly rate
· Weekly pay
· Immediate start available
· Free on-site parking
· Opportunity to gain experience within a leading infrastructure organisation
· Friendly and supportive team environment
· Exposure to utility and infrastructure projects
· Potential for contract extension, subject to business requirements

Responsibilities of the Administrator:
· Manage and maintain health, safety, quality and compliance records across office and site-based operations
· Coordinate incident reporting processes, ensuring accurate recording, investigation support and timely follow-up actions
· Support internal and external audits, maintaining audit documentation and tracking corrective actions
· Monitor training compliance, ensuring employee certifications, competencies and refresher training remain up to date
· Maintain staff records including identification cards, licences, qualifications and equipment registers
· Coordinate and distribute toolbox talks, safety bulletins and operational communications
· Assist with the maintenance and continual improvement of Integrated Management System (IMS) processes and documentation
· Produce weekly and monthly compliance, health & safety and performance reports for operational teams and management
· Identify areas of non-compliance and support corrective action plans to achieve successful resolution
· Maintain document control systems, ensuring records remain accurate, current and easily accessible
· Support behavioural safety initiatives and continuous improvement activities across the business
· Liaise with project teams, managers and operational staff to promote compliance and best practice standards
· Ensure all reporting and administrative activities are completed accurately and within required deadlines
· Support wider business operations through effective coordination, organisation and communication

Required Skills and Experience of the Administrator:
· Previous experience within an Administration, Compliance, Health & Safety or Coordination role
· Strong understanding of compliance processes, record keeping and administrative controls
· Excellent organisational skills with the ability to manage multiple priorities and deadlines
· Strong attention to detail and a commitment to maintaining accurate records and reporting
· Experience supporting audits, compliance monitoring or quality management activities
· Proficient in Microsoft 365 applications including Excel, Outlook and Word
· Ability to communicate effectively with stakeholders at all levels of the business
· Confident in challenging non-conformance professionally and constructively
· Strong problem-solving skills with a proactive and solutions-focused approach
· Ability to work independently while maintaining a collaborative approach within a wider team environment
· Full UK Driving Licence

If you’re an organised and detail-oriented professional looking for your next opportunity within administration, compliance and operational support, this is a fantastic chance to join a leading organisation supporting essential infrastructure projects.

This is a temporary position for an initial 4-6 week period, offering the opportunity to gain experience within a busy and fast-paced operational environment. Click Apply Now to learn more.

Due to the high volume of applications we receive, we are not always able to respond to every applicant. If you have not heard from us within two weeks of submitting your application, please assume your application has been unsuccessful on this occasion.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed solely on their merits, qualifications and ability to perform the duties of the role.
Finlay Jude Associates Ltd acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.