Administrative Assistant

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Job Reference EPSEDJOBS/14160/13955

Apply for this job Number of Positions: 1 Contract Type: Permanent - Full Time Contract Details: Permanent Salary: Hampshire Grade B, £25,615 FTE Working Hours: 8.15-4.15 (with an unpaid half an hour lunch break) 7hours 30 mins per day Establishment Name and Location: Tweseldown Infant School, Jubilee Drive, Fleet Closing Date: 06/11/2026 Job Category: Support Local Authority: Hampshire Phase of Education: Primary

Job Introduction

Administrative Assistant

Salary: B Grade (Hampshire County Council) £25,615 FTE

Hours: 8.15-4.15 (with an unpaid half an hour lunch break) 7hours 30 mins per day

Working weeks: 39 weeks (39 weeks term time only)

Contract type: Permanent

Reporting to: School Business Manager

Main purpose 

Tweseldown Infant School is looking to appoint a well organised and efficient administrative assistant to join and support our busy office team. We are ideally looking for a highly motivated individual who can fulfil the following key roles within the school office team. They will be an ambassador for the school and embody the values, vision and ethos of the school in all interactions with staff, pupils, parents, governors and members of our community.

Duties and responsibilities: -

Safeguarding

• Overall management of the school’s Single Central Register (SCR) and Disclosure and Baring Service checks (DBS)
• Regularly updating information on the SCR
• Submission and processing of DBS’s
• Completing and managing reference gathering
• Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures
• Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures

 

Marketing 

• Day to day management of the school’s marketing channels
• Ensuring the schools website is up to date and regularly creating new content for the school website 
• Responsibility of the School’s social media – Updating the school’s Facebook page and providing key information for parents/carers
• Creating school brochures and leaflets throughout the school year (i.e Newsletters and Parent Information Booklets etc)

 

General administration

• Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner 
• Write and send email responses that are professional and uphold the school’s vision and values   
• Provide administrative support to staff as needed 
• Carry out filing, printing and photocopying
• Community management and events (eg foodbank management, charity requests etc)
• Completing and recording all accidents for the school
• Management of staff updates on handbook, website, notice boards
• Manage the supply and distribution of school resources including pupil milk and fruit 

 

Other areas of responsibility 

• Read and follow the relevant school policies
• Undertake training required to develop in the role 
• Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy
• Contribute to the safety of children and young people and protect them from harm

Person specification

criteria	qualities
Qualifications   and training	First aid trained (training will be given if needed) GCSE English and Maths (or equivalent)
Experience