Corporate Secretariat Services Officer

Excellent opportunity for an individual with experience of Structured Finance and a strong understanding of Company Secretarial/Corporate Secretariat responsibilities to join an established financial institution.  Working as part of the Structured Finance Team, this role will focus heavily on Securitisation and will assist in ensuring that ongoing statutory, legal, and transactional/contractual obligations are fulfilled for UK SPVs and other jurisdiction registered companies.  The successful candidate will be responsible for managing, monitoring, and actioning governance and corporate services obligations for an assigned portfolio of transactions, from inception to dissolution.  This role will entail maintaining system database entries, handling registered office and usual corporate administration duties, as well as providing general administration support to management.

Responsibilities include:

• Manage, monitor and act upon statutory and transaction obligations of securitisation and structured finance deals and client groups.
• Develop, review and manage Company Statutory Registers, and update database records for critical dates, procedures and contact details.
• Demonstrate strong technical knowledge of UK Company law, corporate governance and company secretarial practice, together with practical experience of capital markets & structured finance transactions.
• Work with internal/external parties to ensure fulfilment of statutory and transaction obligations of managed companies, to ensure ongoing compliance.
• Review and ensure diligent inclusion of comments and correct information in company financial statements.
• Prepare minutes, certificates, agreements and other documentation required in role as corporate administrator.
• Ensure compliance with transactional routines and obligations in terms of activities of companies.
• Attend company meetings / meetings with external parties as required.
• Provide registered office duties.
• Maintain awareness of current industry issues.
• Complete wind-up and liquidation of companies.
• Arrange for and supervise Share Trust compliance and Trust terminations within assigned portfolio.
• Review minutes of meetings and stand-alone legal documentation, as required
• Prepare bespoke minutes without the use of a template, as required.
• Assist with training less experienced team members – as required.
• Understand and adhere to the Company’s risk and regulatory standards, policies, and controls in accordance with the Company’s Risk Appetite. Identify risk-related issues needing escalation to management.
• Maintain internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Ad-hoc duties as assigned

Skills/Experience

• Previous experience of working within Corporate Services and Structured Finance.
• Experience of administration/management of UK legal entities (including SPVs) in structured finance transactions.
• Strong client service skills.
• Prior experience of meeting deadlines.
• Strong verbal and written communication skills.
• Study towards and/or CGI (Chartered Governance Institute Uk & Ireland) Qualification – Beneficial.