ICT Admin Support Officer - Council

Role: ICT Admin Support Officer
Contract Length: 12 Month Fixed
Location: Crawley / Hybrid. 
IR35: Inside
Pay Rate to Intermediary: £17 per hour



Spinwell is recruiting for a ICT Admin Support Officer for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE ICT ADMIN SUPPORT OFFICER 

• To provide a full administrative support service to the department supporting the day-to-day operations of the service including; meeting organisation, purchasing, correspondence and communication.
• To have full responsibility of managing the ICT (software, licenses, hardware, professional services) contract register for the whole organisation to ensure compliance with the procurement standing orders process and to proactively ensure contracts are renewed in a timely and cost effective manner.
• To take responsibility for the coordination and submission of bulk contract exemptions across all ICT contracts and to ensure timely sign off by the Corporate Management Team. Involving significant stakeholder management and co-ordination – department managers, procurement, suppliers and the Corporate Management Team.
• To ensure that the Freedom of Information (FOI) requests received for the team are dealt with accurately and within the statutory process.
• To lead on purchasing requests for the department ensuring transparency and value for money.
• This may be through the Purchase Order process or team Purchasing Card.To ensure accurate and timely financial management of the process.
• To enter orders for approval by managers, to confirm receipts of goods to batch and accurately code invoices, to follow up queries. To represent the division at FMS User Group Meetings
• To maintain an updated record of annual and flexi-leave for team members and managers.
• To ensure that all duties are carried out in compliance with statutory provisions and with the Council’s policy for health and safety. To carry out workplace risk assessments for the division.
• To support the efficiency of the department by identifying and co-ordinating work streams that need review, to achieve greater efficiency and value for money. To use analysis and reporting skills to present recommendations.
• To carry out such other duties as the line manager or team members may from time to time reasonably require.
• To carry out all duties in accordance with relevant legislation, Council policies, procedures and standards.
• To actively promote the Council’s Corporate Equality Statement and demonstrate the standard of conduct which prevents discrimination taking place.
• To ensure full compliance with the Health and Safety at Work Act 1974, the Council’s Health and Safety Policies and Procedures and all locally agreed safe methods of work.
• To share the council’s commitment to safeguarding and promoting the welfare of children, young people and adults at risk as outlined in the CBC Safeguarding Policy.

SKILLS/EXPERIENCE OF THE ICT ADMIN SUPPORT OFFICER 

• Good knowledge of ICT Services, Financial systems and procedures, good knowledge of Microsoft Office.
• Good Excel skills. Substantial experience of working in an administrative environment, experience of processing invoices, experience of collating quotes and good value for money.
• Attention to detail. Good communication skills.
• Organised and efficient. Diplomatic and confident.
• Experience of working with customers both internally and externally.

If you are an ICT Admin Support Officer apply now or send your CV to Spinwell!

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