Operations Assistant

📍 Based at Wixams Academy with Hybrid Working Opportunities

💼 Permanent | Full Time | All Year Round
💰 Salary: £30,278 (SP3.1)
🚗 Occasional travel across Trust schools (expenses reimbursed)

Are you highly organised, proactive, and passionate about keeping things running smoothly? Do you enjoy coordinating projects, solving problems, managing compliance, and making a real impact behind the scenes?

If so, we'd love to hear from you!

🎯 About the Role

As our Operations Assistant, you'll play a vital role in supporting the smooth operation of our schools across the Trust. Working closely with the Regional Operations Manager, you'll help ensure our schools are safe, compliant, efficient, and well-supported.

This is a varied and rewarding role combining:

✅ Operations Administration
✅ Health & Safety Coordination
✅ Compliance Management
✅ Project Support
✅ Estates & Facilities Administration
✅ Data, Reporting & Record Management
✅ Contractor & Supplier Coordination

No two days will be the same!

What You'll Be Doing

Supporting School Operations

• Coordinating operational activities across multiple schools
• Supporting school leaders with operational queries
• Managing administrative processes and documentation
• Monitoring actions and ensuring projects stay on track
• Producing reports, presentations and operational updates

Health and Safety compliance:

• Supporting schools with risk assessments and H&S documentation
• Managing the Trust's digital H&S platform (WorkNest)
• Tracking audits, inspections and compliance actions
• Supporting accident and incident investigations
• Ensuring statutory compliance records are accurate and up to date

Project Coordination:

• Supporting Trust-wide improvement projects
• Maintaining project plans and action trackers
• Coordinating meetings and follow-up actions
• Monitoring progress and escalating risks where necessary

Contractor and Service Management:

• Liaising with contractors and external providers
• Monitoring service performance
• Supporting procurement and tender exercises
• Maintaining contractor compliance records and certification

Date Reporting and Admin:

• Producing reports, dashboards and management information
• Taking meeting minutes and managing action logs
• Maintaining operational databases and records
• Supporting asset management and facilities documentation

we are looking for someone who has:

✨ Is exceptionally organised and detail-oriented

✨ Can confidently manage multiple priorities

✨ Enjoys problem-solving and improving processes

✨ Has excellent communication skills

✨ Works independently and takes initiative

✨ Is comfortable using Microsoft 365 and digital systems

✨ Has experience within operations, administration, compliance, estates, facilities or project support

It would be great if you also have:

🏫 Experience working in education or a Multi-Academy Trust

📋 Experience managing compliance systems, audits or risk assessments

🦺 IOSH Managing Safely qualification (or willingness to complete training)

🏗️ Experience supporting facilities, estates or improvement projects

why Join us?

At the Knowledge Schools Trust, you'll be joining a collaborative and ambitious team committed to providing exceptional environments where schools can thrive.

You'll have the opportunity to:

✅ Make a real difference across multiple schools
✅ Develop your operational and project management skills
✅ Gain valuable experience in compliance and health & safety
✅ Work flexibly in a supportive team environment
✅ Contribute to exciting Trust-wide improvement projects

The Knowledge Schools Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Successful applicants will be subject to an enhanced DBS check, satisfactory references, online checks, right to work verification and, where applicable, a Section 128 check.

The Trust is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

If you're looking for a varied role where you can make a genuine impact, develop your career and support schools to operate at their very best, we'd love to hear from you.

Apply today and help us create safe, efficient and outstanding environments for our pupils, staff and communities. 🏫✨