Production Administrator

Our Client, Terumo, is searching for an Production Administrator Assistant to join their team, based in Larne.

The Engineering Department Administrator is responsible for providing administrative and operational support to the Engineering Department, ensuring effective management of engineering stores, materials ordering, contractor administration, departmental reporting, and document control activities. The role plays a key part in supporting engineering operations, maintenance activities, compliance requirements, and continuous improvement initiatives within a regulated pharmaceutical manufacturing environment.

Pay Rate: £14.42 Per Hour

Hours Per Week: 40

Working Hours: Monday to Friday 8am-4:30pm

Job Type: Full Time, Temporary 6-9 months

The Production Administration Assistant provides administrative and operational support to the Production and Technical Operations teams, assisting the Process Leads, and Technical Operations personnel with a range of workforce administration, production support, and business process activities.

The role is responsible for coordinating time and attendance administration across two platforms, supporting routine HR-related activities, managing departmental purchasing processes, and assisting with key production support functions including SAP transaction processing, GMP batch record review activities, and operational performance reporting (OEE). Working closely with Production, Technical Operations, HR/Payroll teams, the post holder will ensure that administrative and operational processes are completed accurately, efficiently, and in compliance with company procedures.

This temporary role has been established to provide additional support during a period of operational focus and business transition, enabling production leadership and technical operations staff to remain focused on manufacturing performance, compliance, and continuous improvement activities.

Job Duties:

Production Support

• Support the management and maintenance of employee time and attendance records across two digital platforms.

• Review attendance data for accuracy and completeness.

• Support absence reporting and attendance tracking processes.

• Assist in maintaining overtime and shift records as required.

• Liaise with Payroll and HR to ensure accurate employee administration.

• Assist with the administration of return-to-work documentation, and other routine employee records.

• Raise purchase requisitions and purchase orders in accordance with company procedures.

Technical Operations Support

• Perform SAP production support transactions including backflushing and routine 201 material movements in accordance with approved procedures.

• Support the GMP review of completed production batch documentation to identify missing information, inconsistencies, or documentation errors requiring correction.

• Coordinate document corrections and follow-up actions with production personnel to ensure documentation is completed accurately and in a timely manner.

• Support data collection and reporting activities associated with manufacturing performance metrics.

• Support the review and compilation of Overall Equipment Effectiveness (OEE) data and reports for Production and Technical Operations teams.

• Provide administrative support for investigations, deviations, and other operational quality processes as required.

Job Criteria:

Essential

• Minimum secondary level education to include GCSEs (or equivalent) in English and Maths (Grade A-C)

• Previous experience in an administrative or office support role.

• Strong organisational and planning skills.

• Good attention to detail with a high level of accuracy.

• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.

• Experience handling confidential information appropriately.

• Effective written and verbal communication skills.

• Ability to prioritise workload and manage multiple tasks simultaneously.

• Strong interpersonal skills with the ability to work across different departments.

Additional Information:

This Production Administrator position is based in Larne, Northern Ireland.

If you are interested in this role, please forward your CV to [email removed].

If you are calling regarding this position, please contact our Ballymena office on [phone removed] between working hours of 8:00am – 5:00pm and ask for Andreea.

INDUSTRIAL TEMPS IS AN EQUAL OPPORTUNITIES EMPLOYER