PA/Executive Assistant

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PA/Executive Assistant

Job Reference: 191026/cj1

Admin and Secretarial Canterbury, Kent £35000 - £40000 per annum Permanent Share Job

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Job title: PA / Executive Assistant
Location: Canterbury (Please note due to location, own transport is essential)
Salary: £35,000 - £40,000 per annum (Plus bonus)
Job Type: Full time/Permanent

Our client is looking for an experienced PA / Executive Assistant to provide high calibre support to director level leadership. The successful candidate will be proactive, highly organised and able to manage a demanding, fast paced workload while maintaining the highest standards of discretion and professionalism.

Key responsibilities:

• Provide dedicated EA support to one or more directors, managing diaries, prioritising commitments and resolving scheduling conflicts
• Coordinate complex domestic and international travel arrangements, itineraries and expense reconciliation
• Prepare, proofread and format correspondence, presentations, reports and briefings
• Organise and coordinate internal and external meetings, including agendas, pre reads, room bookings, technology setup and minute taking
• Act as first point of contact for internal and external stakeholders, managing enquiries and escalating as appropriate
• Anticipate needs, manage follow ups and ensure timely completion of actions
• Manage confidential information with discretion and maintain high professional standards
• Support small projects and events, liaising with cross functional teams and external suppliers as required
• Maintain accurate records, filing systems and contact lists; utilise document management and collaboration tools

Essential skills and experience:

• Proven experience as an Executive Assistant / PA supporting at director level or equivalent senior stakeholders
• Exceptional diary management and organisational skills with the ability to prioritise competing demands
• Strong written and verbal communication skills; high attention to detail
• Confident minute taking and ability to produce clear, concise notes and action lists
• Professional manner and excellent interpersonal skills; comfortable dealing with senior stakeholders and external contacts
• High level of discretion and integrity when handling confidential information
• Proactive, flexible and able to work independently and as part of a team

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