Interim Site Administrator

Moray | Temporary Contract Ongoing | Site-Based

Are you an organised and detail-oriented administrator looking for your next opportunity? We’re recruiting an Interim Site Administrator to provide essential administrative support at a busy operational site in Portgordon.

This is a varied, hands-on role suited to someone who enjoys keeping things organised, maintaining accurate records and supporting a team to ensure the smooth day-to-day running of site operations.

The Role

Working closely with the Site Leader and wider operational team, your responsibilities will include:

• Acting as the first point of contact for visitors and managing site access and swipe card administration.

• Coordinating site inductions and ensuring personnel comply with site entry procedures.

• Recording and reconciling deliveries, feedstock receipts and outgoing materials, maintaining accurate records and traceability.

• Raising purchase orders, processing invoice receipts and liaising with suppliers.

• Managing office supplies, stock checks and the ordering and issuing of PPE.

• Maintaining electronic and paper records, including document archiving and filing.

• Supporting the Site Leader and Leadership Team with general administration and the organisation of staff training.

• Liaising with HR regarding employee records and sickness absence reporting.

• Maintaining high standards of housekeeping and supporting regular site audits.

About You

We’re looking for someone who is proactive, reliable and comfortable managing a varied administrative workload in a busy site environment.

You will ideally have:

• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.

• Intermediate Excel skills and confidence working with spreadsheets and data systems.

• Excellent attention to detail and the ability to maintain accurate records.

• Strong organisational and communication skills.

• The ability to work independently while supporting a wider operational team.

• Experience with Business Central/Dynamics would be advantageous.

The Opportunity

This is an opportunity to join an operational team in a varied site-based administrative role, where accuracy, organisation and effective communication are essential to keeping daily activities running smoothly.

If you have strong administrative skills and are available for a temporary opportunity in the Moray area, we’d love to hear from you.

Apply today or contact us for a confidential discussion.

Caroline Strachan

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