Purchase Ledger Assistant

Key Responsibilities

• Manage the purchase ledger from end to end.
• Accurately process purchase invoices within Sage.
• Reconcile supplier statements and resolve ledger queries.
• Monitor maintenance costs against Oracle estimates and escalate discrepancies.
• Prepare supplier payment runs and ensure timely payments.
• Produce remittances and maintain positive supplier relationships.
• Manage office supplies and stock control, ensuring value for money.
• Oversee supplier contracts and renewals, including facilities and utility services.
• Support the finance team with monthly and ad hoc duties.
• Handle telephone enquiries professionally and efficiently.
• Comply with company policies, procedures, and safe working practices.

Person Specification

Experience

• Previous experience in a Purchase Ledger, Accounts Payable, or similar finance role is desirable.

Skills & Qualifications

• GCSE Maths and English (or equivalent) preferred.
• Strong attention to detail and accuracy.
• Methodical, organised, and proactive approach.
• Good numeracy, literacy, and IT skills, including Microsoft Office.
• Experience with Sage or similar accounting systems is advantageous.

Personal Attributes

• Eager to learn and develop.
• Professional, trustworthy, and adaptable.
• Solutions-focused and performance-driven.
• Committed to quality and continuous improvement.
• A collaborative team player with a customer-focused mindset.

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