HR and Internal Recruitment Assistant (3 month - Fixed Term Contract)

About Direct Medics

Last year, we were proud to celebrate our 25th anniversary, marking a quarter-century of placing healthcare professionals in locum roles across both the public and private sectors in the UK and Ireland. Our long-standing reputation speaks to the trust and reliability we’ve built within the healthcare sector.

The Role:

Reports to: HR Manager
Contract: 3 Month - Fixed Term Contract.

Hours: Part-time (anticipated) 4 days per week with potential to increase/decrease based on month-to-month review.

Salary: £27,500

Location: Belfast / Hybrid

The Purpose

This is a varied role for someone who wants hands-on experience in both HR and internal recruitment.

You'll be the first point of contact for day-to-day recruitment queries,

You will coordinate the end-to-end process for internally advertised vacancies - from sourcing candidates to posting the role to scheduling interviews and supporting the offer stage.

You will support the HR function, responding to queries, supporting onboarding and ensuring the accurate uploading and maintenance of HR records alongside supporting other HR project work as required.

Key responsibilities - HR administration

• Maintain accurate, up-to-date employee records on the HRIS, including new starters, changes, and leavers

• Support onboarding: new starter paperwork, right-to-work checks, and induction scheduling

• Support administration of HRIS system (uploading of documents and data etc) employee benefits schemes (enrolments, changes, queries)

• Keep HR policies and the intranet/handbook up to date

• Support HR projects

• Handle employee data in line with GDPR and the company's data protection policy

Key responsibilities - Internal recruitment

• Manage the internal vacancies process end to end, including posting adverts on the intranet/internal careers page

• Source candidates for internal, core roles

• Screen internal applications and CVs against role requirements

• Coordinate interview scheduling between hiring managers and internal candidates

• Liaise with hiring managers to understand vacancy requirements and agree selection criteria

• Maintain and update candidate records in the applicant tracking system (ATS)

• Communicate with internal candidates throughout the process, including acknowledgements, feedback, and outcomes

• Support the coordination of assessment centres and interview days where needed

• Draft and issue internal offer letters and secondment agreements

• Support internal mobility and workforce planning initiatives

• Track and report on internal recruitment metrics, such as time to fill and internal fill rate

Essential Criteria

• 2 years min. practical experience in either HR administration or Internal recruitment

• Ability to handle confidential and sensitive information with discretion

• Able to manage multiple priorities and meet deadlines in a fast-paced environment

• Formal HR qualification (or currently working toward)

• Experience using an HRIS and/or applicant tracking system (ATS)

Desirable

• Excellent accuracy and attention to detail.

• Strong written and verbal communication skills, with the confidence to communicate effectively with employees and managers.

What We Offer:

• 32 days Annual leave (including 10 days bank holidays). 

• Length of service increase (3, 5, 7 years resulting in an additional 6 day Annual Leave) 

• Additional day of annual leave on your birthday. 

• Health Cash Plan & Private Health Insurance 

• Generous Maternity Pay 

• Death in Service Benefit (4 times salary) 

• Salary Sacrifice Pension Scheme with generous employer contribution. 

• Training and development programs 

• Employee Assistance Programs 
  
  
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