Materials Planning Administrator

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Job Reference hotelchocolat/TP/1356/871

Apply for this job Number of Positions: 1 Contract Type: Fixed Term Contract Salary: Competitive Working Hours: 40 hours Location: Huntingdon, Cambridgeshire Closing Date: 23/10/2026 Job Category: Supply Planning Country: UK Region Division: Operations

Job Introduction

As we continue our mission to make people and nature happy through re-inventing chocolate, we’re looking for a Materials Planning Administrator to join our Materials Management Team on a fixed-term contract basis until the end of December 2026.  

As Materials Planning Administrator, you will support the Materials Management Team in delivering optimum material flows at Hotel Chocolat. This support will cover areas such as system administration, reporting and ad-hoc analysis to support the team in data driven decision making. You will be working alongside the team to deliver on their key objectives; such as inventory metrics, material availability and supplier management.

As well as a competitive salary and a range of company benefits, you’ll receive 50% discount on all products, and a 70% discount for you and your guests when you stay at our Rabot Estate hideaway on the paradise island of Saint Lucia.  

Here at Hotel Chocolat, we've adopted hybrid working This means you’ll join us on site for three days a week, and for the other two days – you can work from wherever you like! The onsite location for this role is at our Factory ‘Hadley Park’, in Huntingdon, Cambridgeshire, right in the heart of where our chocolates are made and where weekly, we can produce between 4 to 6 million of the chocolates we all know and love. 

Hadley Park is just 5 minutes off the A141 and 1.3 miles from Huntingdon train station, with direct rail links to London King’s Cross. 

What you’ll be doing…. 

• Manage and maintain a reporting suite to ensure accurate data is being circulated into the team for decision making on a daily, weekly and monthly cadence.
• Collate data, calculate and issue relevant metrics data to support the whole Material Management team. 
• Complete ad-hoc analysis tasks as briefed by the team to support business decision making.
• Supporting Material Controllers with the management of inbound material deliveries and collections.
• Assist in the reporting of stock risk data across all categories of ingredients, packaging and consumables.
• Supporting the team of Material Controllers & Raw Material Planners in achieving an excellent team performance across the KPI suite.  
• Under guidance, support with the purchase order process through our systems of D365 and Elucid.
• Support the team with data readiness and cleanliness tasks in support of digital transformation.  
• Complete other system and reporting administrative tasks as required.

 

Who you are… 

Essential  

• Strong Excel skills (including Vlookups / Pivot Tables etc.) 
• High levels of attention to detail 
• Demonstrates good organisational skills 
• Good communication skills 
• Ability to prioritise tasks, escalating where necessary 
• Proactive- looking for solutions to challenges, and flagging risks where you see them 

 

Desirable  

• Experience in a Manufacturing or Materials business 
• Ability to interpret and present figures and analysis clearly and concisely 
• Able to effectively prioritise and execute tasks at pace, in a high-pressure environment 
• Ability to summarise and present data clearly and concisely 

 

Who are we? 

We’re one of the UK’s favourite premium chocolate brands, with a range of products spanning luxury gifts, alcohol and our pioneering drinking chocolate system, the Velvetiser™. 

A cacao pod takes years to grow – it can’t be rushed if it’s going to be just right for our products