PMO Support Officer

Job summary

The PMO Support Officer role sits within the governance management and project support area of the PMO. The individual will work as part of a small team to ensure the effective management of our key governance boards and the provision of effective project management support spanning our major projects portfolio and priority delivery improvement projects. The team will also support project assurance activities and change control across business driving better decision making for stronger delivery. In addition to providing support the role also offers opportunities to gain direct project management experience on prioritised delivery improvement projects.

Flexibility is key in this role. The individual needs to be able to balance and prioritise their varied workload effectively in order to meet shifting priorities and stakeholder demands. You may be able to work across numerous areas of the PMO and business to support our priority work, ensuring breadth of experience and development opportunities. From time to time you will be expected to be flexible in supporting the delivery of our intended business outcomes which may mean additional/different duties or a change of duties performed in your role.

Job description

• Ensuring effective governance management and secretariat duties for board meetings including liaising with the Senior Leadership Team and external stakeholders (e.g. Chairs and board members)
• Ensuring effective project support with the delivery of our major projects portfolio including:
• Project management on priority delivery improvement projects working with teams across the business, offering opportunities to gain experience as a project manager responsible for the successful delivery of critical outputs and changes
• Supporting project assurance activities and reviews
• Ensuring stronger change control across the business utilising the governance landscape for better decision making, with stakeholder buy-in

Person specification

Essential

• Experience of managing governance groups/board and provision of secretarial support.
• Highly organised with strong attention to detail
• Ability to distil complex discussions and information into clear, accurate and concise minutes and briefings
• Programme and project management experience - including experience of planning and risk and issue management
• Ability to produce and maintain high quality programme and project information and performance reporting
• Strong stakeholder engagement and management skills - confident, engaging and credible with a range of diverse stakeholders
• Ability to work flexibly across a large programme/business – effectively managing numerous priorities
• Strong IT skills, with experience of presenting, and using Excel, Word, and PowerPoint, and/or industry equivalents (e.g. Google Suite/Workplace)

Desirable

• A recognised PPM qualification (e.g. APM PMQ, MSP, PRINCE2)
• Experience in matrix-managing multi-disciplinary teams

Additional information:

Cabinet Office policy is that a minimum 60% of your working time should be spent at your principal workplace. For some roles, due to their nature and the business need, this may be up to 100%. Requirements to attend other locations for official business will also count towards this level of attendance.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Communicating and Influencing
• Working Together
• Making Effective Decisions

Benefits

Alongside your salary of £39,250, Cabinet Office contributes £11,370 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
• A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application process

At the application stage, candidates will be assessed on their CV and a Statement of Suitability.

For your statement of suitability, please demonstrate how you meet the essential and desirable criteria as listed in the 'Person specification' section of the job advert.

Should a large number of applications be received, an initial sift may be undertaken using the CV.

Selection process

At interview stage, candidates will be assessed on the following behaviours: Managing a Quality Service, Communicating & Influencing, Working Together and Making Effective Decisions.

Expected timeline (subject to change)

Expected sift date – w/c 26 October
Expected interview date/s – w/c 2 November
Interview location - Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview.

Further Information

A reserve list may be held for a period of 9 months from which further appointments can be made.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via [email removed] as soon as possible before the closing date to discuss your needs.

Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

If successful and trans