PA and Business Support

Job summary

Working at HM Treasury puts you at the heart of government, making a difference to the UK economy and ultimately to people’s lives right across the UK.

Jobs at the Treasury are fast-paced, fun and can offer unparalleled perspective – not least the opportunity to advise Ministers on the decisions which directly determine the UK’s prosperity. Deep in our DNA is a commitment to empowering our people: maximising individual and collective impact, with interesting work no matter your role or seniority.

Day-to-day you could be supporting Ministers to decide the right level of a specific tax or line of government spending; helping maintain the stability of financial markets; analysing the long-term trends impacting the future of the economy; or enabling this work as part of our vital corporate functions.

We are a high-performing department and proud to have outstanding staff from a wide range of backgrounds. We are also a friendly, inclusive and sociable workplace that prides itself on fostering great team spirit. Our two largest offices are 1 Horse Guards Road in London, opposite St James’ Park, and the Darlington Economic Campus, which also contains eight other departments. We work seamlessly across all our sites, including Norwich, Birmingham and Leeds, as one Treasury.

We are both a 1,000-year-old institution and dynamic, forward-looking economics and finance ministry, with a strong direction set by our organisational strategy, the Future Treasury Vision. The 21st century offers huge opportunities and poses new challenges for the UK. Working at the Treasury is your chance to help the country chart the right course.

Job description

The role of a Personal Assistant and Business Support at HM Treasury is varied and exciting! It gives you a fantastic opportunity to experience working at the heart of Government, whilst also providing you with the opportunity to work alongside senior leaders. If you are organised, efficient and people focused, then we would love to hear from you!

Key Accountabilities for this role include:

• Diary management - proactively plan and manage the diary using your professional judgement to line up meetings in a well-organised way. Resolve conflicts, negotiate and allocate time to Deputy Directors (DDs) priorities. Develop a good understanding of International Finance’s work and priorities so you can make decisions on behalf of the DDs.
• Support DDs priorities – you will support by anticipating problems, risks, issues and corporate tasks that they will have to deal with and proactively make suggestions about the best way to take them forward.
• Coordinating Logistics - ensure the DDs are clear on their schedules for the day and prepare diary and meeting folders in preferred format. Coordinate all logistics of virtual and in-person, internal and external meetings including organising international travel, hotels, taxis, visas, rooms, conference phone lines etc.
• Correspondence management - Manage and coordinate official correspondence including Ministerial responses, Parliamentary Questions, Freedom of Information requests, and Treat Official communications, ensuring timely and accurate handling in line with departmental standards.
• Team support - Provide cover for the other PAs in the Group Management Services Team (GMS) during absences by monitoring the inboxes and diaries of the Deputy Directors they support when needed.
• Building Relationships - take the initiative to develop and lead relationships with key external and internal partners and colleagues to effectively do the job.
• Admin/Secretariat Support
  • Provide administrative support to the team that the DDs lead, gaining a sound understanding of the teams work and where requested coordinating briefing and occasion project support.
  • Responding to ad-hoc requests for help, such as raising purchase orders.
  • Ensuring the DDs have regular meetings with their team members and respond to ad hoc requests for help, such as travel arrangements and room bookings for the team.

You may also be asked to help with other ad-hoc or new tasks, in line with your development plan and the business needs.

Whilst hybrid working will be the normal working pattern for this role, the successful candidate will be required to work from the office three days a week (60% of their working time) and to remain flexible about which days they attend, dependent on business needs.

Candidate Drop-In Session – Microsoft Teams

The hiring manager will be running a candidate drop-in session for this role to give you greater insight about the role as well as the chance to learn more about HM Treasury and ask any questions you may have. If you would like to join us, then use the link below to join the call at the right time.

Microsoft Teams Meeting - Monday 12 October 12pm – 12:30pm

Join: https://teams.microsoft.com/meet/342909360310725?p=tFfHES2PFWHRjbpAqU

Meeting ID: 342 909 360 310 725

Passcode: 5d32b6vR

If you would like to speak to the hiring manager informally prior to the closing date for applications to find out more about the job, please contact[email removed]

Visa sponsorship is not available for this role.

Person specification

Application Stage

Application Form

Applications should consist of a CV including your employment history, and 250-word behaviour and experience statements. Your CV and employment history won’t be scored. It’s used to give context to your application and support discussions at interview.

The panel will review applications and invite those that best demonstrate evidence of the shortlisting criteria below for interview. Please keep this in mind when writing your application.

Please note that only applications submitted through Civil Service Jobs will be accepted.

1. Managing a Quality Service - deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
2. Working Together - Ability to form and maintain effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
3. Delivering at pace - ability to work independently and manage a busy workload to deliver changing deadlines and priorities.
4. Experience - Proficient in Microsoft Office, including Word, Outlook and OneNote. Diary management experience preferred.

The lead criterion is: Delivering at Pace

If we receive large volumes of applications, we will conduct an initial sift on the lead criterion only.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropria