Facilities and Premises Adminstrator

Premises

- To co-ordinate the work of the premises team to ensure that work is completed in a timely fashion.

- To monitor and allocate the job schedule from the requests received for maintenance.

- To obtain budgetary approval for larger items prior to purchase.

- To order parts and stock items to minimise delays to the work schedule.

- To contact and diarise contractors for work required on site including cyclical items, e.g. skip changeovers etc.

- To monitor the school calendar to ensure that the site is prepared and the premises team are aware of additional responsibilities (e.g. parking).

Facilities

- To administer the lettings requests for the school and to ensure all communication is up to date, with both confirmations to hirers and requests we are unable to fulfil.

- To liaise with hirers to ensure that the good relationship is maintained whilst also ensuring that the school site rules and protocols are adhered to.

- Periodically to attend the site when lettings are starting or finishing to identify any issues at the school.

- To accurately record the site usage to ensure that the school estate is used to its full potential.

- To manage site preparation for special events including concerts, open evenings, parents’ evenings, community lettings and examinations.

The needs of the school will require a flexible approach to include some weekend work and keyholder responsibility for lettings.