Customer Service Administrator

Coventry, West Midlands (County) Oakley Recruitment Limited Oakley Recruitment is working in partnership with an expanding organisation based in Coventry. This is an excellent opportunity to join the team as a Customer Service Administrator on a full-time permanent basis Culture and Environment Our client offers a collaborative and fast-paced environment where accuracy, accountability, and continuous improvement are highly valued. This is a business that encourages professional growth, cross-functional collaboration, and proactive thinking, within a supportive hybrid working environment. Personality You’ll be a calm, confident and solutions-focused individual who is comfortable managing challenging conversations and making fair, evidence-based decisions. You’ll have a naturally customer-focused approach while understanding the importance of protecting commercial interests and following contractual obligations. Highly organised and detail-oriented, you’ll be confident managing multiple cases at once and taking ownership of disputes from initial review through to resolution. You’ll communicate clearly and professionally, work well with a variety of stakeholders and bring a high level of integrity and accountability to your work. A collaborative mindset and willingness to identify ways of improving processes will also be key to succeeding within the team. Reward * Hybrid Working * SAIP 8.5% target paid annually * Private medical insurance * 26 days’ annual leave plus paid bank holidays * Additional days leave to be taken in the month of your birthday * Holidays increase with service * Pension scheme 10% employer if you put in 5 * Life insurance subject to policy term * Group Income Protection (subject to policy terms) * Employee wellbeing & assistance programme * Subsidised gym * Discounts with known Highstreet retailers via the Employee Benefits Hub * ‘Friends & Family’ car discounts * Recognition awards and engagement initiatives across the organisation Job Role: * Managing end-of-lease disputes relating to vehicle condition, damage charges, excess mileage, missing items and early termination costs * Reviewing vehicle inspection reports and contractual documentation to determine the validity of disputes * Making fair and evidence-based decisions in line with contractual agreements * Communicating dispute outcomes clearly and professionally to customers * Acting as a point of escalation for complex end-of-lease disputes * Handling sensitive and challenging customer cases with empathy, professionalism and clarity * Explaining technical vehicle assessments and contractual terms in a clear and customer-friendly way * Maintaining accurate case records and audit trails to support internal reviews and external escalations * Supporting responses to cases referred to independent bodies * Liaising with inspection companies, auction partners, refurbishment providers, legal teams and finance colleagues to resolve cases * Identifying recurring dispute trends and root causes while recommending improvements to processes and policies Skills and experience: * Demonstrating excellent attention to detail and making fair, evidence-based decisions * Communicating confidently and professionally with customers and stakeholders both verbally and in writing * Managing conflict and handling complex or challenging customer conversations effectively * Using case management systems and Microsoft Office applications confidently Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process