Executive Officers - Army Personnel Centre

Job summary

The Army Personnel Centre is seeking a motivated and organised Executive Officers within the Career Management Operations Branch to support the delivery of key Army personnel management processes. Working within a collaborative team, you will coordinate complex casework, board and governance activity, manage personnel information, and provide advice to a wide range of stakeholders. You will play an important role in ensuring personnel decisions, appointments, promotions and employment matters are managed accurately, consistently and in accordance with established policy, contributing directly to Army capability and operational effectiveness

These roles offer an excellent opportunity to develop a broad range of skills, gain valuable Civil Service experience, and make a meaningful contribution to delivering public services.

This position is advertised at 37 hours per week.

Job description

Key Responsibilities

• Manage and coordinate administrative processes, casework and board activity to ensure delivery against business priorities and deadlines.
• Analyse, validate and maintain personnel information, ensuring accuracy and compliance with data management requirements.
• Prepare reports, submissions, board papers and correspondence for senior decision makers and stakeholders.
• Provide advice and guidance on policies, procedures and personnel management matters.
• Build and maintain effective working relationships with internal and external stakeholders, delivering a high standard of customer service.
• Monitor workflows and competing priorities, identifying risks and ensuring timely completion of tasks.
• Contribute to continuous improvement activities by reviewing processes and implementing practical solutions.
• Work collaboratively across teams to support wider organisational objectives and operational requirements.

Person specification

Essential Skills Required:

• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Experience of managing administrative processes, casework or governance activities.
• Ability to interpret and apply policies, procedures and guidance accurately and consistently
• Excellent written and verbal communication skills, including the ability to produce clear and accurate documentation
• Strong stakeholder engagement and relationship management skills, with a customer focused approach
• Proficiency in Microsoft 365 applications and the ability to work confidently with data and digital systems.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Seeing the Big Picture
• Delivering at Pace
• Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Seeing the Big Picture

Benefits

Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development
• Pension contribution: 28.97%

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

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