Accountant II, Accounts Payable Manager

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$70,397.00

Maximum Hiring Annual Salary:

$76,029.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums  
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

This position manages all aspects of the Accounts Payable function within Financial Services, performs advanced accounting and financial functions with limited supervision, and ensures accurate, timely, and efficient processing of invoices, expenditures, and disbursements. This position ensures that financial activities and the use of funds comply with applicable laws, regulations, accounting standards, and requirements established by governing agencies, including GAAP, GASB, FASB, IRS, and other applicable regulatory authorities.Additionally, this role manages and supervises the Accounts Payable staff, conducts research and evaluation of complex financial data, analyzes accounting and operational issues, identifies potential risks or discrepancies, and recommends suitable alternative solutions. The position will also provide guidance and support to ensure effective financial controls, accurate reporting, compliance, and efficient operations within Accounts Payable.

Accounts Payable Operations & Procedures: 20%

• Review, update, and maintain proper documentation for Aims Community College, as well as for local, state, and federal policies and procedures.
• Establish and uphold Accounts Payable (AP) procedures, policies, and internal controls.

Process Improvement: 20%

• Monitor Accounts Payable performance metrics and create reports to identify trends, issues, and opportunities for improvement.
• Identify opportunities to automate manual processes and enhance the use of accounting systems and technology.
• Evaluate and optimize AP workflows, including invoice processing, approvals, payment processing, and vendor management.
• Regularly review, update, or rewrite Accounts Payable policies and procedures as needed.
• Identify and implement process improvements to enhance efficiency, accuracy, and timeliness in Accounts Payable.

Supervision & Operations Management: 20%

• Supervise, support, train, and evaluate the Accounts Payable Technicians in accordance with the College’s established policies and procedures.
• Communicate regularly with internal departments and external vendors to analyze and resolve urgent issues.

Financial Audit & Reporting: 20%

• Review, analyze, and reconcile all assigned Accounts Payable accounts.
• Provide management reports and other information upon request.
• Participate in the annual audit process for assigned funds; review, analyze, and address any audit comments related to Accounts Payable.
• Support external audits by providing necessary documentation and responding to inquiries.
• Assist with month-end and year-end close activities, including AP reconciliations and accruals.

Reconciliation & Processing: 15%

• Prepare bank account reconciliations for payroll and manage 1099 preparations.
• Complete monthly sales tax returns.
• Coordinate the Colorado Payback (Unclaimed Property) program.
• Serve as the primary check printer and ACH releaser on a regular weekly basis.
• Verify and process travel and mileage reimbursements.
• Differentiate between Independent Contractors and Employees.
• Initiate stop payments on checks.
• Initiate journal vouchers for monthly travel and procurement card expenses.

Other Duties as Assigned: 5%

Minimum Qualifications:

• Bachelor’s degree in Accounting or related field plus four (4) years of progressively responsible experience in accounts payable or accounting, including experience with account reconciliation, financial reporting, audit support, and accounting-related compliance requirements, or an equivalent combination of education and/or work experience. Of the required four (4) years, one (1) year must be supervisory and/or demonstrated leadership experience.
• Advanced knowledge of accounting theory, principles, and practices, including GAAP, GASB, and FASB.
• Strong knowledge of college/university, federal, and state policies, regulations, and procedures applicable to accounting and accounts payable operations.
• Strong analytical, problem-solving, and decision-making skills, with the ability to research issues, evaluate alternatives, and determine appropriate solutions.
• Strong attention to detail and accuracy, with the ability to maintain confidentiality and demonstrate accountability for assigned responsibilities.
• Demonstrated leadership and interpersonal skills, including the ability to train, support, evaluate, and provide constructive feedback to staff.
• Effective organizational and time-management skills, with the ability to prioritize multiple tasks and meet recurring and competing deadlines.
• Effective written and verbal communication skills, with the ability to communicate professionally with e